Executive Assistant to CEO

Job Highlights

Job Description

OBJECTIVE/PURPOSE

This crucial role facilitates the work of the Chief Executive Office.  He/she provides best-in-class executive support which involves a wide variety of duties that are critical to ensuring smooth and seamless business processes and ultimately facilitates the CEO’s ability to effectively lead the company.

 PRINCIPAL ROLES AND RESPONSIBILITIES

  • Provide executive support to CEO including agenda coordination of senior management team meetings and special working groups, minutes taking, reports writing and compilation, presentation materials preparation, composing and preparing correspondence.
  • Support CEO on her work with Plan International Inc. (e.g. Global Hub and Regional Team) and other national offices which includes coordination of meetings, presentation materials preparation as well as a compilation of reports…etc.
  • Act as a “barometer,” having a sense for issues taking place in the environment and keeping the CEO updated.
  • Effectively handle Board of Directors related activities with a high degree of professionalism, accuracy and confidentiality.
  • Writing of manuals for Board and organisation development.
  • Conduct special projects and researches for the CEO.
  • Manage complex calendar and travel arrangements. Arrange detailed travel plans, itineraries and agendas; compile documents for travel-related meetings and complete expense reports.
  • Maintain executive files and Outlook contacts.
  • Assist CEO to maintain good staff relationships through organising agency gatherings and birthday celebrations.
  • Support donor activities and other organisation events.
  • Perform other duties as assigned by the CEO.

QUALIFICATIONS / SKILLS REQUIRED

  • Bachelor Degree.
  • Expert level in written and verbal communication skills (English/Chinese).
  • 5 to 10 years of relevant experience.
  • Strong proficiency in MS Office — Excel, PowerPoint, Word and Adobe Acrobat
  • Well-organised, impeccable time-management skills and multitasking abilities.
  • Enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.
  • Agree with Plan International’s mission and vision and observe strictly data privacy and policies of safeguarding children and young people.

PERSONAL QUALITIES

  • Mature, self-motivated, meticulous, good interpersonal and communications skills
  • Well-organised, good time-management skills and multitasking abilities
  • Strong drive to achieve goals
  • Being human, sympathetic and is a good team player
  • Flexible and versatile but can work within constraints and limitations

TERMS AND CONDITIONS

  • This is a full-time support position and is based in Hong Kong
  • Immediate available is highly preferred
  • Prospective employees are requested to undergo the Sexual Conviction Record Check.
  • Please provide current and expected salary information in your application