Senior Donor Engagement Officer

Job Highlights

Job Description


Follow up on payments and sponsorship status by telephone calls

  • Devise, conduct and analyse in-house and outsourced telemarketing activities with follow up actions to engage, retain and cultivate donors including but not limited to welcoming donors, miss payment reminders, cancellation notification, recurring donation end-date reminder, and upgrading donation amount.
  • Train and drive relevant staff to make telephone calls, and ensure the work quality and performance are up to the PIHK’s standard
  • Handle difficult  and complaint cases by phone, report and escalate to Manager if needed
  • Prepare incoming enquiries and outbound calls performance reports to Manager
  • Prepare telephone call scripts and share telephone skills with SS team members, part-time staff and volunteers
  • Monitor the operation of hotline and email enquires and review relevant workflow when necessary

Donation payment processing

  • Ensure recurring and one-off donation transactions are arranged and relevant adjustments are made in the database in a timely and accurate manner so as to minimise the non-paying rate
  • Support the development and review of existing and new (if any) payment methods

Providing excellent customer services

  • Perform child assignments to new or reassigned donors timely and accurately according to sponsors’ and departments’ preferences on a weekly basis, and the relevant follow up work.
  • Handle all enquiries including but not limited to telephone and email by providing adequate and accurate information to donors or the general public

Level of education

  • University Degree preferably in Business, Customer Services, Management, Social Sciences or other related disciplines

Knowledge / Job Specific Competencies

  • Minimum 3 years’ working experience in customer services or call centre
  • Proven experience as a call centre supervisor is an advantage
  • Knowledge of call centre performance monitoring and evaluation
  • Good written and spoken English and Chinese
  • Good PC skills including MS Word, Excel and PowerPoint, Outlook, Chinese word processing


  • Prospective employees are requested to undergo the Sexual Conviction Record Check.
  • Please provide current and expected salary information in your application